Job Description :

• Assist the Head of Unit, Corporate Secretarial in providing secretarial services and responsibilities in managing and administering secretarial practices and statutory requirements of PR1MA Corporation Malaysia and group of companies in compliance with PR1MA Act 2012, Companies Act 2016 and the relevant Pekeliling/Garis Panduan issued by Government.
• Assist in administrative preparation of Board/Board Committee Meetings and Management Meetings of the Group and compilation of meeting papers.
• Assist in preparation of all corporate secretarial documents including but not limited to resolutions, minutes of meetings, board paper and statutory documents.
• Assist in preparation and ensure timely accurate lodgement and submission of the statutory forms/returns to the Companies Commission of Malaysia (SSM) and other authorities.
• Maintain and updating statutory records, register book and files compliance with Companies Act, 2016.
• Coordinate, support and liaise with other departments in corporate secretarial matters, special assignments and corporate exercises.
• Experience working in-house/corporate will be an added advantage.

Job Description :

• Assist the Head of Unit, Corporate Secretarial in providing secretarial services and responsibilities in managing and administering secretarial practices and statutory requirements of PR1MA Corporation Malaysia and group of companies in compliance with PR1MA Act 2012, Companies Act 2016 and the relevant Pekeliling/Garis Panduan issued by Government.
• Assist in administrative preparation of Board/Board Committee Meetings and Management Meetings of the Group and compilation of meeting papers.
• Assist in preparation of all corporate secretarial documents including but not limited to resolutions, minutes of meetings, board paper and statutory documents.
• Assist in preparation and ensure timely accurate lodgement and submission of the statutory forms/returns to the Companies Commission of Malaysia (SSM) and other authorities.
• Maintain and updating statutory records, register book and files compliance with Companies Act, 2016.
• Coordinate, support and liaise with other departments in corporate secretarial matters, special assignments and corporate exercises.
• Perform other ad-hoc clerical duties as and when required.
• Other duties as assigned by Head of Unit, Corporate Secretarial from time to time.
• Experience working in-house/corporate will be an added advantage.

Responsibilities:

• Manage the Contract Documents for all the awarded projects, prepare RFI, prepare RFP/RFQ document, prepare board or management paper documents.
• Monitors and reports the operation and performance of the organization’s ICT systems and application to ensure efficiency, integrity, and security, while also identifying areas for improvement and providing solutions to any identified problems.
• Coordinate with internal and external teams to ensure timely system related projects delivery.
• Participate in UAT & SIT for system projects.
• Ensure that the business application systems are developed, maintained, and supported to achieve the efficient and effective delivery of services and information.
• Designs and develops web applications by setting expectations and features priorities throughout development life cycle, designing, conducting tests, training, and documentations.
• Supports and develops web applications by providing advice, coaching and educational opportunities.
• Creating high-level application specifications and design documents defining appropriate technology, workflow, and integration standards for third-party application acquisition
• Ensure acquired solutions meets all requirements of quality, security, modifiability, scalability, SAGA Standard, PR1MA Audit etc.
• Involved in Application Development and implementing approved IT strategies.

Key Responsibilities:

• Assist in planning and executing internal audit engagements in accordance with established standards and procedures.
• Support the assessment of internal controls, risk management processes, and governance structures.
• Participate in identifying areas for improvement to enhance operational efficiency and effectiveness.
• Assist in preparing clear and concise audit reports, outlining findings and recommendations.
• Collaborate with team members and contribute to the overall effectiveness of the internal audit function.

Key Accountabilities:

• Assist in executing the annual audit plan based on risk assessments.
• Collaborate with internal stakeholders to address and implement action plans for audit recommendations.
• Ensure compliance with internal audit standards, policies, and procedures.
• Participate in discussions with key stakeholders to communicate audit findings.
• Contribute to the continuous improvement of the internal audit function.
• Maintain documentation of audit procedures and workpapers.
• Support coordination with external auditors and regulatory bodies as needed.
• Perform follow-up work to ensure management addresses actions within the agreed timeframes, escalating any delays as deemed appropriate by the Head of Internal Audit.
• Conduct ad hoc investigations and reviews at the request of the Audit and Risk Management Committee.

Key Accountabilities:

• Market Research: Conducting market research to identify potential properties for acquisition, analysing market trends, demand-supply dynamics, and competitor activities to identify opportunities.
• Property Identification: Identifying and evaluating potential project/proposal for acquisition, conducting site visits, and assessing suitability based on factors such as location, zoning regulations, market demand, and investment potential.
• Due Diligence: Assisting in the due diligence process for potential property acquisitions, including financial analysis, legal review, planning requirements, land matters, environmental assessments, and other relevant investigations to assess risks and opportunities.
• Financial Analysis: Assisting in financial analysis of potential acquisitions, including investment pro forma, cash flow projections, return on investment (ROI) analysis, and sensitivity analysis to evaluate financial viability and profitability.
• Deal Sourcing: Sourcing off-market acquisition opportunities through networking, relationship building, and collaboration with brokers, property owners, developers, and other industry stakeholders.
• Negotiation: Supporting negotiation efforts for purchase agreements, sale contracts, and other legal documents related to property acquisitions and development, ensuring favourable terms and conditions while mitigating risks.
• Transaction Management: Assisting in managing the acquisition process from initial negotiations to closing, coordinating with internal and external stakeholders, and ensuring compliance with legal and regulatory requirements.
• Documentation: Assisting in the preparation and review of transaction-related documents, including purchase agreements, due diligence reports, and closing documents, ensuring accuracy and completeness of documentation.
• Relationship Management: Building and maintaining relationships with industry stakeholders, including property owners, developers, brokers, and consultants, to source acquisition opportunities and facilitate transactional activities.
• Feasibility Analysis: Assisting in feasibility studies and investment analysis for potential acquisitions, evaluating factors such as market demand, development potential, regulatory requirements, and financial feasibility.
• Risk Assessment: Assisting in identifying and evaluating risks associated with potential acquisitions, including market risks, regulatory risks, financial risks, and operational risks, and developing risk mitigation strategies.
• Reporting: Assisting in the preparation of reports, presentations, and investment memoranda for senior management and investment committees, summarizing acquisition opportunities and financial analysis for decision-making.